ORGA-MED CONGRESS OFFICE

Professional Congress Organiser and Secretariat for scientific societies or other organisations

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Orga-Med Congress Office can offer you all organisational services related to webinars & virtual congresses while you can focus solely on the educational content.

Webinars

Technical tasks

• Technical set-up
• Landing page for registrations, follow-up and correspondence
• Providing participants’ list and reports
• Organisation of live streams and/or prerecording of presentations
• Q&A and polls
• Briefing and support of speakers and moderators before and during the webinar
• Post-edit the recording after the webinar
• On-demand availability after the webinar

Promotion

• Promotional flyer
• Bulk e-mails before and after the webinar
• Promotion on website and social media

Virtual congresses

Technicalities

• Provision of a virtual congress platform
• Organisation of live streams and/or prerecording of presentations
• Gamification
• E-posters
• Virtual exhibit
• Chat rooms, 1:1 meetings, Q&A, polls
• Coordination of all required technical equipment and support

Scientific program & accreditation

• Coordination and supervision of the scientific program
• Interactive session formats
• Invitation letters for speakers and chairs
• Assistance in the recording of presentations
• Briefing and support of speakers before and during the congress
• Application, guidance, and follow-up of accreditation
• On-demand content after the congress

Project management

• Creating an action plan/scenario and active monitoring

Registration

• Registration of participants, exhibitors, speakers, and faculty members
• Confirmation, follow-up of payments of registration fees and optional activities
• Editing of invoices, receipts, and certificates of attendance mentioning accreditation points
• Providing participants’ list and reports
• Continuous support of participants
• E-evaluation forms

Financial management and sponsorship

• Budget draw-up and follow-up
• Payment and reminders
• Creation of virtual sponsorship packages
• Sponsorship recruitment
• Organisation and coordination of the virtual exhibition

Promotion and marketing

• Creation of a website with all relevant information regarding your congress
• Bulk e-mails
• Social media: Facebook, Twitter, Linkedin, …
• Congress App

Orga-Med Congress Office can take care of the total organisation and coordination of your virtual congress or webinar. Or you can also choose to outsource certain aspects of the organisation. Please feel free to contact us for more information.